PROFILES

Get the work-life balance you deserve with the right HRMS in Malaysia

Manage your employees from anywhere, anytime, and on any device.

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Say hello to your new profiles database

A HRIS built for Malaysia SMEs

All your HR on the cloud

A good HR Management System lets you handle all your essential HR tasks in one place. From recording gaji to tracking cuti, everything you need is there through a single login.

An integrated approach

We designed our modules to speak to each other. This means that if someone takes no-pay leave in Leave, the deduction is automatically shown in Payroll, all managed within one seamless HR system.

Make the switch easily

Whether you’re moving from another system or starting from scratch, our mass import function enables you to upload all your employee records in minutes. Talenox functions as an intuitive HR software that simplifies setup for your team.

Your data is safe with us

Confidential employee information should always be safeguarded. Besides being PDPA-compliant, you'll feel more assured knowing that we are ISO27001 certified. We've also built strict policies in managing your data - such as encryption at rest, and SSL/TLS in-transit.

Employee Safe Box

Store and manage your employee records securely with Talenox's HRMS system in Malaysia. Access your company and employee data 24/7 with two-factor authentication for secure login. Safeguard sensitive information by giving restricted access to certain members of your team.

Employee Self Service

Talenox Profiles comes with its own version for employees. Employees may view and update their personal information, without access to other sensitive data meant for managers to key in. As managers, keep track of work pass renewals, probations, and promotions easily. This HR software from Talenox Malaysia could be a game changer for your team.

FAQ

You have questions?

We have answers.

What employee information can I store in Talenox's Profiles module?

Talenox's Profiles module stores everything you need: personal details, contact information, next-of-kin data, job history, salary records, bank account numbers, EPF and SOCSO member numbers, LHDN income tax numbers, and visa or work permit details. Everything is in one secure, searchable place.

Is Talenox's employee database compliant with Malaysia's PDPA?

Yes. Talenox is designed with data privacy in mind and is ISO 27001 certified. Your employees' personal data is encrypted and handled in line with Malaysia's Personal Data Protection Act (PDPA 2010), giving you and your staff confidence that sensitive information is properly protected.

Can I track EPF and SOCSO registration numbers for each employee?

Yes. Talenox lets you store each employee's EPF (KWSP) membership number and SOCSO (PERKESO) number directly in their profile. These numbers are automatically pulled into statutory reports and contribution files, saving you from manual lookups every month.

Does the Profiles module connect to payroll and leave?

Yes. Profiles is fully integrated with Talenox Payroll and Leave. When you update an employee's salary, department, or statutory settings in Profiles, those changes are immediately reflected in the next payroll run and in leave entitlement calculations -- no duplicate data entry needed.

Can I track foreign workers' work permit details in Talenox?

Yes. You can record the pass type, permit number, and expiry date for foreign employees. Talenox is updated to handle mandatory EPF contributions for eligible foreign workers in line with the latest Malaysian regulations, so their payroll is always processed correctly.

How many users or admins can access the system?

All Talenox plans include unlimited admin accounts. You can configure role-based access rights for each admin, controlling what they can view or edit in Profiles, Payroll, and Leave -- making it easy to manage access as your team grows.

Payroll

Process your payroll with tip-top accuracy, whether it's monthly, bi-monthly, or weekly. Export bank files and generate payroll reports.

Leave

View your company's leave calendar at a glance. Set different leave grades for selected individuals. Create and approve time-off easily.

Claims

Simplify expense claim submissions and reimbursements for your HK team. Employees file claims digitally, approvers act instantly and records are audit-ready.

Save hours of your time. Give Talenox a minute.

Get started on growing your business by automating your manual tasks. Talenox makes everything, from managing your employees from hire to exit, and all in between, easier for you.

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